CHAOS Co-Ordination  
Need an Assistant? Not anymore!

Transforming Real Estate Admin into Seamless Success

Welcome to the Chaos Coordination Program, the ultimate solution for real estate agents who are ready to take control of their workflow, eliminate administrative headaches, and focus on what truly matters—building relationships and closing deals.

What is the Chaos Coordination Program?

Real estate can be a chaotic business, with agents juggling multiple listings, deals, client communications, paperwork, and marketing all at once. That’s where the Chaos Coordination Program steps in—turning the chaos into order with a dedicated team of support staff who handle all the behind-the-scenes tasks so you can focus on your clients.

The Chaos Coordination Program provides a full suite of services including administrative support, marketing execution, MLS input, listing management, event planning, and transaction coordination. We streamline your daily tasks, keep your operations running smoothly, and help you grow your real estate business without the overwhelm.

Why Choose Chaos Coordination?

1. Maximize Your Productivity

Free up your time and energy by letting our expert team handle everything from appointment scheduling, paperwork management, and follow-up emails, to MLS updates and client events. You’ll spend less time on administrative tasks and more time building client relationships, showing properties, and closing deals.

2. Personalized Support

Your dedicated team understands your unique needs, your market, and your business goals. We work side-by-side with you to ensure everything is executed seamlessly, so you’re always ahead of deadlines and focused on the big picture.

3. Marketing Support

From crafting a year-long marketing strategy to designing eye-catching promotional materials, our marketing specialists work with you in all aspects of your brand’s visibility. Whether it’s email campaigns, social media, or direct mail, we ensure you’re seen in the right places, at the right times, to attract and engage your ideal clients.

4. Transaction Coordination & Compliance

Let us manage the nitty-gritty of your deals. Our conveyancing experts ensure every transaction runs smoothly, tracking deadlines, managing contract details, and working with legal teams to guarantee compliance. You’ll have peace of mind knowing each deal is handled efficiently from offer to close. 

5. Effortless Client Communication

We keep your communication flowing. Our team handles regular client updates, sends personalized messages on your behalf, and ensures no client interaction falls through the cracks. From automated follow-ups to customized reports, we help keep you top of mind with your clients.

Core Program Features

1. Administrative Support

  • Document management and cloud storage for easy access
  • Appointment scheduling, calendar management, and reminders
  • Handling emails and client communications
  • Organization of paperwork and compliance tracking

2. Marketing Execution

  • Strategic coaching and support
  • Annual marketing campaign creation, tailored to your brand and market
  • Support with social media management and content creation
  • Listing brochures, flyers, and other promotional material designs

3. Listing Management & MLS® Input

  • MLS data entry and updates
  • Coordination of professional photography and listing media
  • Performance tracking of listing views, leads, and inquiries

4. Transaction Coordination

  • Management of all offer and contract paperwork
  • Deadline tracking and compliance monitoring
  • Coordination between agents, clients, and legal teams
  • Weekly updates on deal progress and milestone completion

5. Client Event Planning

  • Planning and organizing client appreciation events, open houses, and more
  • Automated invitation tools and RSVP management
  • Post-event follow-up communications and feedback collection
  • Ideas for seasonal and themed client events to build stronger relationships

Who is This Program For?

The Chaos Coordination Program is designed for real estate agents in Alberta who:

  • Want to eliminate the stress of managing administrative tasks.
  • Need professional marketing support to boost visibility and attract clients.
  • Desire seamless transaction coordination from contract to close.
  • Are ready to scale their business while maintaining high-quality client service.
  • Value personal and professional support that enhances productivity.

Let’s Turn Chaos into Order

If you’re tired of feeling overwhelmed by endless tasks, and you’re ready to streamline your business for growth, the Chaos Coordination Program is here to help. Let us coordinate the chaos, so you can focus on what matters most: growing your business and building lasting relationships with your clients.

Get In Touch

The Real Estate District

#401 1550 5 St SW   Calgary,  Alberta  T2R 1K3 

Phone: 1 (403) 618-6984

hello@therealestatedistrict.ca